A meeting is not a task, formalism, nor a boss.

Editor’s note: This article is from WeChat public account “Shili Village” (ID: shilipxl ), the author Tianya lives in Shili Village.

In work, everyone is almost independently responsible for a project.

The product manager will be responsible for the iteration of a product version, the technology will be responsible for a feature development, the design will undertake a theme promotion, the operation will lead a large conference or anniversary event and so on.

In the process of being responsible for the project, there will be a variety of problems, and there will be various effective solutions.

Every project is a battle for self-testing and self-improvement.

In order to help team members grow better, in addition to actual combat, I have always encouraged them to summarize, share, and timely resumption.

Because of a timely and effective resumption meeting, it will be of great help to everyone on the team.

But in the actual resumption meeting, I found a lot of problems, which would make the opening and closing of the game meaningless and result.

Some teams have almost no resumption meetings. Some team members hate to open a re-opening session. Some re-distributions will become formalism, some will become critics, and others will become a boss. .

Therefore, how to open a high-quality resumption meeting is a skill that every operating class must master.

01Clear purpose

Everyone’s growth is carried out in real projects. During the project development, we will encounter problems that we have expected or unexpected. Such as funds, personnel, time, plans, traffic, transportation, coordination, and so on.

The company spent money and invested resources to let everyone work together on a project.

It’s not just about getting a person to grow, but to help the team gain experience, improve their ability, and be ready to invest in more and bigger battles.

So the core of the reopening session is to discover problems, sum up methods, unify cognition, strengthen collaboration, improve abilities, and set an example.

02Would you like to open, how to open

A company will have many projects at the same time. Each team will have different projects for each team. Which projects should be opened? Which projects are not open?

Because many people hate to open a re-opening session, one of the reasons is that there will be a lot of vain.

I personally think that judging whether a project will open a reopening session, how to open it,The core is the importance of the project.

Project Importance: Each company should have its own set of project or activity level standards, such as S, A, B, and C.

For example, S-level, platform-level activities, such as e-commerce platform 618, double 11, double 12. The scale is large, involving many departments and investing more resources.

Opening and rewinding should be listed directly in the project schedule. It is necessary to know the time, the location, the level of people involved, what issues to discuss, and what to set up.

Based on the premise of project importance, it is ultimately decided which activities need to be reopened, which activities require all participation, and which only require manager-level participation. Which needs to have meeting minutes, graphic summary, and which only need to communicate briefly when the group meets.

Efficient resumption meeting: four no four

A, when to open: It is best to hold it within half a month after the end of the project. It’s too early to open, and many follow-up work has not yet finished. It is too late to open the atmosphere, and the demonstration role is not obvious.

B, Who is participating: Not every member of the re-opening will be attended by all members. There will be a strategic reorganization meeting at the senior management level, and the manager will have a project operation resumption meeting. There will be a resumption meeting of execution and results.

The meeting must be efficient, and it is a waste of time for others to pull in. In addition to the platform-level reorganization or mobilization meeting, most people need to participate. Other meetings can be attended by core members.

C, how long will the reopening be: The resumption will not be a group building, nor a so-called strategic meeting. It is best to control within two hours, and some may take 45 minutes. In the past, I participated in many resumption meetings. From partners to senior executives, I can say one afternoon, which seriously affects efficiency.

03Four No Four

a, not a criticism

I used to participate in many types of resumption meetings. The problem I found was that the team was frustrated. Many people dare not say that they are doing well. They are saying that they are not doing well. From team leaders to company executives, they are saying that everyone is not good.

Many leaders are completely unsure of the performance of team members, and more are accusations, contempt, and insults. There are still many leaders who will shoot tables and throw things.

I can understand many common sense or basic mistakes, but if it is always this kind of atmosphere, manyThe heart of the staff is actually very frustrating and conflicting.

Don’t open a re-opening session. In the long run, it doesn’t help employees, and more is the accumulation of negative emotions.

b, not a spit meeting

The resumption will not be a criticism, nor a slogan. Don’t say where it is bad, no, no problem.

It should be the discovery and summary of the problem, as well as the correct and successful experience sharing.

For example, in the project, which pre-judgments were correct and which links were designed to be effective in pulling new conversions.

What problems are encountered in the project, how to overcome them one by one, how to coordinate resources, how to control the progress, etc.

These solutions are more effective than the ones that are sent out, and they are worth more than a few hundred to go outside to participate in the business school of the potholes. This is called dry goods and appearance.

Efficient resumption meeting: four no four

c, not a retreat

It’s still clear that the company has spent money, invested resources, and understands what happened.

I have been to many companies and teams, and I have heard them open the meeting.

It was found that in many cases, the situation was similar. Many employees prepared similar speeches. After reading a long paragraph, they will be the next employee.

Department leaders or bosses can’t give substantive comments and opinions, and those who don’t need to speak are forced to say something.

This form has been done 3 or 4 times, the average employee is upset, and the sharing of employees is forced to choose to go through the game.

Not only wastes everyone’s working time, but also makes employees less and less concerned, and thinks that the company is taking the form.

d, not the boss club

Although the bystanders are clear, many project bosses are involved and see very little.

The re-entry will not involve every boss, nor will every boss have to make a summary. Some re-organizers will listen carefully and look carefully, but they will receive more goods.

But in more cases, many executives are arguing and pointing at each time at the resumption meeting.

Employees are not only tired of listening, but also have no substantial gains. (Do you know the OS of employees at that time?)

I think that in the vast majority of meetings, the boss plays the role of listener, observer, encourager, and judge.

The above four points are that we don’t do it in the resumption session, avoid it, and I think there are at least four more points that we have to do.

a, there must be a rule description

Many employees don’t know how to do a replay, not only because there is no reference, but also because there is no rule description at the beginning.

This naturally leads to a reintegration in the form, the quality is not high, and the employees gain less.

We can try to ask, who wants to say, whether or not to PPT, what are the restrictions on time, what topics are covered around the resumption, and whether there is a score?

As long as the participants, time, content, form, etc. are clearly defined, they will be more efficient.

Not a sentence, open a meeting today, everyone will talk about it and finish it. Just talk about this kind of occasion that is only suitable for private conversation and more entertaining.

b, tell more new people

The more small and medium-sized reorganizations, the more opportunities for newcomers to talk about, or even mandatory requirements.

We must constantly cultivate new or basic employees to discover problems, summarize problems, and express their abilities. Only the higher the ability of the basic staff, the higher the overall level of the team, and the stronger the combat capability.

The team must not be the strongest boss, but someone with more independent faces.

And it is necessary to respect the expression of new people’s opinions, not only to listen carefully, but also to give feedback, but not to refute and criticize.

Especially for each generation of young people (now after 95, after 00), they all have their own opinions and opinions on things, we need to encourage them to express and listen to their ideas, and we also need to take our The accumulated experience tells them directly.

As long as you listen carefully and give advice, he will pay more attention to it and will carefully observe and think about it in future project operations.

In addition, the more specific the advice, the better, the new or basic staff, the actual guidance. He heard that he could correct it immediately and implement it. This is more direct than you say nonsense, nonsense is necessary, but certainly not a good medicine.

Efficient resumption meeting: four no four

c, there must be dry goods case

Always keep in mind that the core purpose of the resumption meeting is to discover problems, summarize methods, unify cognition, strengthen collaboration, enhance abilities, and set an example.

So every department, group representative, individual, is telling the real case.

Don’t say: I think there are some shortcomings in this event. I don’t think the rewards are rich enough. I think that there is a lack of ability and so on. It is irritating and ambiguous.

Each sharer, it’s best to have a real case, specificallyWhat is not enough and what is doing well.

Products can be screenshots, activities can take photos, shoot video in various intuitive and specific forms.

The cooperation is not good, which is the link, and which person is not good. Lack of ability, which aspect is lacking, and the specific problems encountered in which environment are reflected.

There are problems in solving problems, doing well, and how to overcome these problems. For example, how to solve the problem of the wrong goods, the business inventory is not timely replenishment is how to deal with, business cooperation is not active, and ultimately how to motivate and so on.

Each operating classmate, only specific to the actual case, will let the various departments understand where their problems appear, in order to solve the problem, the competent leaders also know which department performs well and performs poorly.

For other observers or participating departments, one is to learn from, and the other is to provide real solutions.

Only in this way can we grow, and only those employees will feel meaningful.

I often send a lot of company executives to share the so-called dry goods outside, which is a form of walking inside the company.

d, there must be more links

The reason why many people are reluctant to participate in many resumption sessions is not to catch a cold. There are problems in the link setting.

In most cases, it is a few department managers or internal members of the department. After completing the draft, the boss will finish the summary.

Can we set up a single session as a few links?

Example: Overall review of the project – summary of the business department – summary of the problem – case description – excellent recognition – question and answer session

This is a form of re-opening. Of course, it is possible to set up different groups, and each group’s re-sale can be scored. The more comprehensive the summary, the more specific the problem, the more useful the case sharing is to get the voting reward.

Or set up an anonymous spawning session, and then the business department will answer them one by one.

In short, depending on the project, you can set up different types of rewinding sessions, including the venue for the resumption meeting.

When you work as an organizer, participants will pay attention and they will gain something from it.

Otherwise, it is better not to open. The same applies to a variety of messy communication meetings, summaries, product meetings, and operations.